Multi-tasking, meeting deadlines, having meetings … all the different aspects of the working day can take up a lot of time.
But rather than be ruled by the clock there’s plenty you can do to get time on your side. What’s more, there’s no better time like the present to clean up your time-sapping acts and rejuvenate your whole approach to work.
It’s easy to fall into habits that can seriously effect your overall productivity. Keeping a log
of how long your daily tasks take is a great way of finding out how your time is divided up.
Once you have an idea of how your day is spent, streamlining what’s important
will help get rid of any pointless tasks. Prioritise
what is important and tackle those things first.
Technology can be a distraction
at the best of times, but in the modern office environment it’s a constant diversion. The internet and email are the biggest offenders but phone calls, texts, Skype and live message chats can all play their part.
Start by tackling your email
– shortening responses and writing fewer of them. You can spend hours bouncing ideas back and forth in emails that will take five minutes on the phone. Resist the temptation to look at your emails every five minutes. Schedule a time
to check them and stick to it – freeing up time to be getting on with essential work.
like Facebook and Twitter can soak up your time without you even noticing – with the average Facebook user spending around 24 minutes online. These sites can be great for your business but unless they are an essential tool, limit the amount of time you spend on them.
Promising yourself some time on the web after you’ve finished some of your least favourite tasks can act as a great incentive to get things done.
It’s important too to create a bit of time to think
about ideas and plan ahead. This will help you stay focused and sure of what you are working towards. Even an hour a week will be productive.
At the end of a hard day everyone just wants to leave the desk behind but spending a few minutes clearing everything away is essential. This cathartic act leaves you free to start the next day afresh
and with a clean slate.
By cleaning up your time management you should see an improvement in your overall approach to work. It pays to appreciate just how you spend your working day, as nobody will respect the time you put into it more then you.
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